How Ardex Endura automated SAP payment reconciliation and invoice matching with Makez.ai
Ardex Endura's accounts team used to compare every SAP payment proposal against the matching invoice and master data by hand. Makez.ai's agent layer now runs that comparison automatically and surfaces only what needs a human decision, while every approval still belongs to a person.
Reconciliation volume, last 7 cycles
Status mix
Active proposals
Why a building-materials manufacturer needed AP automation
Ardex Endura supplies tile adhesives, waterproofing and flooring systems to builders across India. Its accounts payable desk sits downstream of a busy procure-to-pay cycle: raw-material, packaging and logistics vendors all invoice against SAP purchase orders, and every invoice had to be checked by hand against a payment proposal before money moved - roughly 30–45 minutes per payment across 250–300 invoices in a cycle.
The brief was narrow and concrete: automate the comparison of SAP proposals against invoices and master data, cut that manual effort, give the accounts team an exception-based queue instead of a full manual pass, and build genuine invoice approval workflow automation and vendor invoice reconciliation that covers bulk and invoice-by-invoice approval across CD, MSME, vendor and transport payments - without removing a single human decision.
What actually changed, step by step
| Step | Before automation | After Makez.ai |
|---|---|---|
| Finding the invoice | Manually located and matched to a proposal by proposal number | Fetched automatically |
| Field comparison | Amount, GST, TDS and cash discount checked line by line | Computed and compared instantly |
| Exceptions | Found only after a full manual pass | Surfaced immediately, by field |
| Approval | One invoice at a time | Bulk or individual, same screen |
| Reporting | Rebuilt manually for audit or review | Exported on demand, same data |
From SAP to a payment, in one continuous path
Every reconciliation follows the same three-phase architecture: documents are captured out of SAP, fields are reconciled against invoice, credit note and tax data, and only approved, payment-ready data is released downstream. It is the same architecture behind Makez.ai's reconciliation agent platform, applied here to Ardex Endura's specific mix of CD, MSME, vendor and transport payments.
The same six screens the accounts team uses
This is the actual product flow, walked through tab by tab - proposal, AI verification, exception review, approval, export and the final payment-ready state. It mirrors the logic documented in Makez.ai's accounts payable automation guide, with the same reconciliation engine running in reverse for accounts receivable reconciliation on the collections side. Every identifier shown below is masked; no real Ardex Endura or vendor data appears on screen.
| Proposal | Vendor | Company code | Invoices | Payable | 7-cycle trend | Status |
|---|---|---|---|---|---|---|
| VP-08•• | Packaging & Label Co. | Co. 06•• | 18 | ₹4.12L |
|
Cleared |
| VP-08•• | Industrial Chemicals Supply | Co. 06•• | 9 | ₹1.87L |
|
Cleared |
| VP-08•• | Logistics & Freight Partner | Co. 04•• | 6 | ₹0.94L |
|
Needs review |
| VP-08•• | Raw Material Vendor Group | Co. 06•• | 22 | ₹6.48L |
|
Cleared |
| VP-08•• | Transport & Fleet Services | Co. 04•• | 7 | ₹1.10L |
|
Cleared |
| VP-08•• | Fabrication & Tooling Co. | Co. 06•• | 11 | ₹2.65L |
|
Needs review |
Every proposal, invoice and master-data field reconciles within tolerance except the TDS rounding difference flagged below.
| SAP doc no. | Invoice no. | Basic value | GST | Gross value | Extracted TDS | Net value | Bank account | IFSC | GSTIN | Result |
|---|---|---|---|---|---|---|---|---|---|---|
| 51••••036• | 36••••••91EX | 35,420.00 | 6,375.60 | 41,796.00 | 616.00 (2%) | 41,180.00 | XXXXXX0083 | ICIC0•••• | 18AAAC••••C1ZS | Match |
All account, IFSC, GSTIN and document-number values shown are masked. No actual Ardex Endura or vendor data appears on screen.
| Invoice | Vendor | Proposal value | Computed value | Flagged field | Result |
|---|---|---|---|---|---|
| INV-774•• | Packaging & Label Co. | 41,180.00 | 41,180.00 | — | Match |
| INV-774•• | Industrial Chemicals Supply | 18,760.00 | 18,920.00 | GST rate | Review |
| INV-774•• | Raw Material Vendor Group | 64,850.00 | 64,850.00 | — | Match |
| INV-774•• | Logistics & Freight Partner | 9,430.00 | 9,180.00 | Cash discount | Review |
| INV-774•• | Transport & Fleet Services | 15,220.00 | 15,220.00 | — | Match |
Bulk approval
| Invoice | Net value | Status | |
|---|---|---|---|
| INV-774•• | 41,180.00 | Cleared | |
| INV-774•• | 64,850.00 | Cleared | |
| INV-774•• | 15,220.00 | Cleared |
Individual review
| Invoice | Flag | Action |
|---|---|---|
| INV-774•• | GST mismatch | Open |
| INV-774•• | Cash discount diff. | Open |
Export reconciliation report
Proposal VP-08•• · 18 invoices · current cycle
| Invoice no. | Vendor | Gross value | TDS | Net value | Bank account |
|---|---|---|---|---|---|
| 36••••••91EX | Packaging & Label Co. | 41,796.00 | 616.00 | 41,180.00 | XXXXXX0083 |
| 36••••••92EX | Packaging & Label Co. | 12,340.00 | 182.00 | 12,158.00 | XXXXXX0083 |
| 36••••••93EX | Packaging & Label Co. | 8,970.00 | 132.00 | 8,838.00 | XXXXXX0083 |
| 36••••••94EX | Raw Material Vendor Group | 64,850.00 | 953.00 | 63,897.00 | XXXXXX0047 |
All approved invoices now carry exactly the fields payment processing needs.
| Invoice no. | Amount | Payment type | Status |
|---|---|---|---|
| 36••••••91EX | 41,796.00 | Vendor Payment | Approved |
| 36••••••92EX | 12,340.00 | CD Payment | Approved |
| 36••••••93EX | 8,970.00 | MSME Payment | Approved |
| 36••••••94EX | 64,850.00 | Transport Payment | Approved |
Every proposal in the cycle, vendor, company code and payable total at a glance, with a 7-cycle volume trend.
Six fields validated, every action logged
Invoice amount, GST, TDS, cash discount, adjustments, advance payments and debit notes are checked on every invoice - the exact fields most prone to human oversight at volume. Around that, access is role-based, every reconciliation run and approval is written to an audit trail, and proposal and invoice data is encrypted at rest and in transit, so the automated reconciliation software is something an audit team can sign off on, not just a faster spreadsheet.
Amount, GST & TDS
Verified against the proposal and the calculated payment value.
Advances & debit notes
Handled as defined cases, not exceptions that stall the queue.
Audit trail & encryption
Every approval logged; data encrypted at rest and in transit.
What changed for the accounts team
250–300 invoices / day at 95%+ first-pass accuracy
High-volume cycles run through one centralized, consistently-validated workflow.
Every approval still made by a person
Bulk or individual, nothing is paid without a reviewer's sign-off.
30–45 minutes per payment
That manual comparison time is largely off the team's plate.
Cleared data moves faster to disbursement
Structured, validated payment data shortens the path to payment.
"The comparison work used to be the job. Now the job is deciding what to do about the handful of invoices that actually need a decision - everything else is already checked by the time it reaches us."
Video testimonial
Ardex Endura's finance team on reconciliation automation
A short video walkthrough with the Ardex Endura finance team will be added here once filming is complete.
Reconciliation is one agent in a wider layer
What is documented above is Makez.ai's accounts payable reconciliation agent, configured for Ardex Endura's SAP environment. The same agent layer runs accounts receivable reconciliation on collections and extends into customer support elsewhere in the business. Upstream, manufacturers like Ardex Endura typically run quote and proposal automation and order tracking and management, with PO and invoice automation, intelligent document processing and KYC verification keeping vendor data consistent across the business. The same agent platform also runs a lightweight CRM, lead qualification, product content management, complex design document processing and dynamic pricing for sales, engineering and commercial teams on the same reconciliation and automation platform.
Analyst coverage of finance automation points to the same shift this case study reflects: accounts payable moving past simple OCR capture toward AI that reconciles, flags exceptions and prepares payment data, with a human checkpoint retained for judgment calls.
Read: Intelligent document processing vs OCR →Questions this case study answers
Does Makez.ai support SAP invoice automation and SAP accounts payable automation?
Yes. The Ardex Endura workflow runs on top of SAP, reading the SAP payment proposal directly and reconciling it against the vendor invoice and master data, so SAP invoice automation and SAP accounts payable automation happen inside the process the finance team already uses, rather than in a separate system.
How does the invoice reconciliation software decide what counts as a match?
The invoice matching software compares proposal, invoice and master-data fields, including invoice amount, GST, TDS, cash discount, adjustments, advance payments and debit notes. When every relevant field reconciles, the invoice is marked cleared. When a value disagrees, it is routed to the accounts team as an exception rather than silently approved.
Is this automated invoice matching fully automatic, or does a person still approve payments?
Human approval stays in the loop by design. The automated invoice matching and automated reconciliation software handle the comparison work; people still review exceptions and give the final approval, individually or in bulk, before any payment is released.
What does the invoice exception management software do with mismatched invoices?
Instead of forcing the accounts team to re-check every invoice line by line, the invoice exception management software highlights only the fields that disagree and routes those invoices into a review queue. Everything that already reconciles moves straight toward approval.
What data comes out of the reconciliation for downstream payment processing?
Once validation clears, the workflow extracts the fields payment processing actually needs - invoice number, amount, GST and TDS - along with a detailed Excel export, so results can be checked or filed outside the application as part of the broader financial reconciliation software record.
Turn repetitive invoice checking into a controlled, auditable workflow
Automate the first pass, make exceptions visible, keep human approval in the loop, and hand validated payment data to downstream processing - on SAP or whatever ERP your team already runs on.